How to set up Gmail with Outlook, Apple Mail, or other Email Programs

You can download messages from Gmail and see them using a program like Microsoft Outlook, Apple Mail, or Thunderbird, even when you aren’t online. This process is called POP or IMAP, and is free for all Gmail users.

Tip: I recommend using IMAP if possible because it’s the best way to make sure you can see all your mail at any time on all of your devices.

Step 1: Enable IMAP

You can retrieve your Gmail messages with a client or device that supports IMAP, like Microsoft Outlook or Apple Mail.

  1. Sign in to Gmail.
  2. Click the gear in the top right .
  3. Select Settings.
  4. Click Forwarding and POP/IMAP.
  5. Select Enable IMAP.
  6. Click Save Changes.

Step 2: Set up your client

Use the table below to update your client with the correct information.

Incoming Mail (IMAP) Server: imap.gmail.com
Requires SSL: Yes
Port: 993
Outgoing Mail (SMTP) Server: smtp.gmail.com
Use Authentication: Yes
Port for SSL:: 465 or 587
Use same settings as incoming mail server
Full Name or Display Name: [your name]
Account Name or User Name: your full email address (including @gmail.com or @your_domain.com)
Email Address: your full email address (including @gmail.com or @your_domain.com)
Password: your Gmail password

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