How to setup email in Microsoft Outlook 2010

Follow this guide to setup your email account in Microsoft Outlook 2010

  • Open Microsoft Outlook 2010

  • Click File

  • Select Info from the drop down menu

  • Click Account Settings

  • Select the Add and remove accounts option from the drop down

  • Under the Email tab click on New

    Modifying the settings for an existing account?
    If making changes to an existing account, under the Email tab you will see a list of email accounts that exist within Outlook 2010, double click on the email account you wish to make changes to, then skip to skip the next step

  • Select Email Account radio option and complete the following information:

    • Your Name: The name you wish displayed when people receive your emails
    • Email Address: The email address you are sending email from
    • Password: The password used for this email account
    • Re-type Password: The password used for this email account

    Select Manually configure server settings or additional server types then click Next

  • Select the Internet Email radio option and click Next

  • Complete the Settings information:

    • Your Name: The name you wish displayed when people receive your emails
    • Email Address: The email address you are sending email from
    • Account Type: Select POP3 or IMAP from the drop down

    POP or IMAP?
    Read the POP vs IMAP article for more information about the two types of protocols.

    Incoming mail server:  provided by your email host

    • Outgoing mail server: provided by your email host
    • User Name: Your full email address
    • Password: The password used for this email account

    It is up to the end user to decide if they wish to create a new Outlook Data File or not, this choice does not affect the connection to the servers.

  • Click More Settings and select the Outgoing Server tab

  • Select My outgoing mail sever (SMTP) requires authentication and Use same settings as incoming mail server

  • Select the Advanced tab

    Users can choose whether to use SSL or not, both are supported on most servers.

    Without SSL Encryption
    This server requires an encrypted connection (SSL) = Unselected
    Change the Outgoing server (SMTP) number to 587
    Use the following type of encrypted connection = None

    With SSL Encryption
    This server requires an encrypted connection (SSL) = Selected
    Change the Outgoing server (SMTP) number to 465
    Use the following type of encrypted connection = SSL

    Using SSL?
    Enabling SSL on shared email services may cause some warnings to appear in your email software.

  • Click OK > Next and then click on Finish

This completes the setup of your email account in Outlook 2010

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