How to setup email in Microsoft Outlook 2010

Step 1.  Open Microsoft Outlook 2010

Step 2.  Click File

Step 3.  Select Info from the drop down menu

Step 4.  Click Account Settings

Step 5.  Select the Add and remove accounts option from the drop down

Step 6.  Under the Email tab click on New

Modifying the settings for an existing account?
If making changes to an existing account, under the Email tab you will see a list of email accounts that exist within Outlook 2010, double click on the email account you wish to make changes to, then skip to Step 9.

Step 7.  Select Email Account radio option and complete the following information:

Your Name: The name you wish displayed when people receive your emails
Email Address: The email address you are sending email from.
Password: The password used for this email account.
Re-type Password: The password used for this email account.

Select Manually configure server settings or additional server types then click Next

Step 8.  Select the Internet Email radio option and click Next

Step 9.  Complete the Settings information:

Your Name: The name you wish displayed when people receive your emails
Email Address: The email address you are sending email from.
Account Type: Select POP3 or IMAP from the drop down.

POP or IMAP?
Read the POP vs IMAP article for more information about the two types of protocols.

Incoming mail server:  provided by your email host
Outgoing mail server: provided by your email host
User Name: Your full email address.
Password: The password used for this email account.

It is up to the end user to decide if they wish to create a new Outlook Data File or not, this choice does not affect the connection to the servers.

Step 10.  Click More Settings

Step 11.  Select the Outgoing Server tab

Step 12.  Select My outgoing mail sever (SMTP) requires authentication and Use same settings as incoming mail server

Step 13.  Select the Advanced tab.
Users can choose whether to use SSL or not, both are supported on our servers.

Without SSL Encryption
This server requires an encrypted connection (SSL) = Unselected.
Change the Outgoing server (SMTP) number to 587.
Use the following type of encrypted connection = None.

With SSL Encryption
This server requires an encrypted connection (SSL) = Selected.
Change the Outgoing server (SMTP) number to 465.
Use the following type of encrypted connection = SSL.

Using SSL?
Enabling SSL on shared email services may cause some warnings to appear in your email software.

Step 14.  Click OK

Step 15.  Click Next then Finish

This completes the setup of your email account in Outlook 2010

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