Open Microsoft Outlook 2010

Click File

Select Info from the drop down menu

Click Account Settings

Select the Add and remove accounts option from the drop down

Under the Email tab click on New

Modifying the settings for an existing account?
If making changes to an existing account, under the Email tab you will see a list of email accounts that exist within Outlook 2010, double click on the email account you wish to make changes to, then skip to skip the next step

Select Email Account radio option and complete the following information:

• Your Name: The name you wish displayed when people receive your emails
• Email Address: The email address you are sending email from
• Password: The password used for this email account
• Re-type Password: The password used for this email account

Select Manually configure server settings or additional server types then click Next

Select the Internet Email radio option and click Next

Complete the Settings information:

• Your Name: The name you wish displayed when people receive your emails
• Email Address: The email address you are sending email from
• Account Type: Select POP3 or IMAP from the drop down

POP or IMAP?
Read the POP vs IMAP article for more information about the two types of protocols.

Incoming mail server:  provided by your email host

• Outgoing mail server: provided by your email host
• User Name: Your full email address
• Password: The password used for this email account

It is up to the end user to decide if they wish to create a new Outlook Data File or not, this choice does not affect the connection to the servers.

Click More Settings and select the Outgoing Server tab

Select My outgoing mail sever (SMTP) requires authentication and Use same settings as incoming mail server

Select the Advanced tab

Users can choose whether to use SSL or not, both are supported on most servers.

Without SSL Encryption
This server requires an encrypted connection (SSL) = Unselected
Change the Outgoing server (SMTP) number to 587
Use the following type of encrypted connection = None

With SSL Encryption
This server requires an encrypted connection (SSL) = Selected
Change the Outgoing server (SMTP) number to 465
Use the following type of encrypted connection = SSL

Using SSL?
Enabling SSL on shared email services may cause some warnings to appear in your email software.

Click OK > Next and then click on Finish